Custom API Workflows

Most small businesses move data by hand. Custom API workflows connect your website, CRM, scheduling, payments, and inventory so the data updates itself.

Start an API Project

Pricing

Simple Workflow

$600 to $1,500 per workflow

Two systems connected
Straightforward triggers and fields
Short testing cycle

Advanced Workflow

$1,500 to $5,000 per workflow

Several systems tied together
Branching logic or heavy volumes
Extra monitoring and logs

You receive a fixed quote before any build. Turnaround depends on scope and access.

Where API Workflows Help

Leads from your website into the CRM with confirmation messages
Inventory counts synced between spreadsheets, point of sale, and the shop floor
Bookings pulled from many tools into one clean schedule
Payments and invoices matched to customer records
Status updates moved between support tools and project boards

What You Get

Execution

One clear workflow that runs on its own
Data mapped so fields match across tools
Logs or alerts when something fails

Audit

Review of current tools, exports, and manual steps
Check available APIs, webhooks, and integration limits
Identify the fastest place to remove double entry

Design

Simple diagram of the new workflow
Field mapping list for source and destination
Error handling rules for bad or missing data

Build

API calls built inside your automation platform or custom code
Authentication stored in a safe location
Schedules or triggers set for real time or batch runs

Quality Check

Test records moved through every branch
Fields compared between systems
Edge cases checked for missing or invalid data
Short handoff call or loom video on how to use and monitor the workflow

Example Projects

Local shop lead flow. Leads from the website flow into the CRM and trigger a confirmation text and task for the sales team.
Repair company inventory. Stock levels in a spreadsheet sync with the shop system so parts counts stay accurate.
Flight school schedule. Bookings from several tools merge into one dashboard for instructors and dispatch.

Each project is tied to hours saved per week and fewer missed steps. Owners see the time savings in clear numbers.

Platforms and Tools

GoHighLevel, HubSpot, Pipedrive, Zoho, Keap
Calendly, Acuity, SavvyCal, custom schedulers
Stripe, Square, PayPal, QuickBooks Online
Shopify, WooCommerce, Webflow, WordPress, Squarespace
Make, Zapier, n8n, custom Node or Python APIs

Other tools work as long as they provide an API, export, or webhook.

Ready to stop moving data by hand

Share your tools and your manual steps and Ooyo will design a workflow that pays for itself in saved time.

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